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Managing Client Expectations: Coaching Program

Posted On: December 14, 2021

Schedule: Managing Client Expectations is a 17-week course. Up to 8 Participants meet every alternate week (1.5 hours) for 6-9 sessions.
Location: Online Meeting Room
Facilitator: Jennifer Kumar
Contact: info@authenticjourneys.info / +95 39347529 (WhatsApp)

 

Goal of the Course

This course, Managing Client Expectations, brings your development team’s leadership and consulting skills to the forefront. Participants who complete this program significantly increase their skills and confidence in managing meetings, projects and teams in a cross-cultural, virtual environment.

What Others Have Said About Managing Client Expectations

Overview

Participant Profile:
  1. Maximum 8 participants per batch
  2. Minimum 5 years professional experience
  3. High performers
  4. Potential mentors who can drive the team
  5. For International Professionals with native languages other than English: Have a decent command of the language (minimum B1 on CEFR, in some cases high A1 – take assessment at EF Set)
 
Objectives:
  1. Develop and apply business acumen and consultative skills
    Participants are required to read business journals and other professional writing to assess it against their role and work. Additionally, participants get many chances to apply their critical thinking, decision making and analytical skills in a variety of situations to polish their business communication skills.
  2. Leadership and meeting management skills
  3. Team building, time management, and leadership
    Due to the nature of attending this program from dispersed, remote locations, participants learn accountability for self and other team members. We use digital communication apps to manage attendance and keep in touch. Participants treat their interaction with the facilitator as though she was their client.
Time Commitment
16-20 hours over 3-4 months. 
Live instructor led virtual sessions are held alternate weeks. 
Weeks without sessions participants meet independently to do group work and prework.
 
Learning Outcomes (Goal Tracking)
  1. Group goals based on course content and tailored to your team
  2. Individual goals set by management, participant and facilitator, tied to KPIs
  3. Goals set at the beginning, mid session check in and after session retrospective
  4. CEFR results also used to track improvements in English for non-native speakers or English as second/other language speakers
Participants will attend the CEFR at EF Set, in addition to self-assessing themselves on the CEFR grid, below. (Click on the image to open in a new window for a bigger size.)

CEFR Self-Assessment Grid

Self-assess your non-native language skills using this grid.

To see how we use a goal tracker to track progress, see the video below.

Tangible Outcomes

These are the generic program outcomes. Tailoring this is available as required. By the end of the course, participants will be able to:

1. Demonstrate meeting leadership and management skills by:

  • Scheduling and planning meetings, including sending calendar invites
  • Preparing topics for conversation and presentations before the start of meetings
  • Initiating meeting discussions and chairing meetings
  • Articulating status updates proactively without reminders from the client

 

2. Develop and apply consultative skills to:

  • Interpret and evaluate client requests and requirements, knowing when to get more details or clarity
  • Get in the mind of clients; understand their motivations leading to more convincing conversations
  • Forecast future situations, recommend and propose solutions and next steps based on client’s business and customer’s needs (end users)
  • Apply negotiation tactics to conversations with clients

 

3. Showcase professionalism when communicating with all business partners by:

  • Demonstrating professional email and instant messaging skills (assessed through writing activities)
  • Utilizing best practices when following up with any business contact
  • Saying the right thing when late or absent to a meeting or when deadlines are missed
  • Coordinating schedules (across time zones) and apply time management skills 

 

Improvement will be tracked via: 

  1. Each participant will attend the 15 minute English CEFR Assessment before and after the course: 
  2. Each participant will self-assess themselves along the CEFR English proficiency grid which will be provided in an excel sheet along with #3.
  3. Management and participant will set goals that will be assessed on a 1-10 scale which will be assessed before and after the course. The tracking documents will be sent once the course starts.
  4. Wherever possible, client feedback will be used to measure success.

Assessments should be tracked based on applied behaviors and skills.

 

Attendance Policy

Each participant must attend ALL classes and group work. Follow these processes for class attendance:

  1. Each participant must log in to the online meeting room at least 5 minutes before the start time. Entering at the start time is considered late.
  2. Ensure that a group leader books the meeting room in advance. 
  3. Latecomers must contact facilitator 1 business day but not less than 1 hour before start of session. 
  4. Each participant is responsible for his or her own updates. It is not appropriate for a participant to have another team member inform of absences.
  5. A WhatsApp group will be used to communicate attendance and administrative details.

 

Required Setup and Materials

  1. Facilitator will interact with the participants via video for each classroom session.
  2. Participants to meet together in the same meeting room via video with a pair of headphones. 
  3. The room must have a white board, markers, and eraser. 

 

Coaching Process

Our Agile Coaching Process Our Agile Coaching Process

Anticipated Session Schedule

Explore program details by looking over a sample program proposal. 

 

Note: If the team doesn’t have 15 weeks to spare, we can consolidate the program. As prework can be done offline, class can be delivered online, prework offline, conducting several sessions in one day. 

Contact us to request the Managing Client Expectations program in a formal proposal/PDF format. 

If you are looking for 1 on 1 personalized coaching check out this page

Image: Created from images at freepik.com

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