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    Welcome to Authentic Journeys - ഓതെന്റിക് ജെർനീയ്സ് - US-India Cross-Cultural Training

December 20, 2020

Checklist to Self-Edit Your Writing

Checklist to Self-Edit Emails: 

  1. Capitalize the letter I on it's own. 
  2. Capitalize the first letter of every sentence. 
  3. Capitalize the first letter of proper nouns (names, company names, your job title, days of the week, month names, country and city names, etc.). 
  4. Ensure there is a punctuation mark (full stop/period, question mark, exclamation mark) at the end of every statement.
  5. Ensure there is no space before a punctuation mark (comma, full stop, question mark). 
  6. Use a question mark at the end of a question. 
  7. Use an apostrophe for contractions or to show possession. 
  8. Use the correct article before required words (a/an/the). 



Let's look at some examples of the mistakes noted above.
#1 Capitalize the letter I on it's own. 
Wrong: When we meet tomorrow, i will have the demo ready.
Correct: When we meet tomorrow, I will have the demo ready.

#2 Capitalize the first letter of every sentence. 
Wrong: the website goes live tomorrow. are you ready?
Correct: The website goes live tomorrow. Are you ready?

#3 Capitalize the first letter of proper nouns. 
(names, company names, your job title, days of the week, month names, country and city names, etc.) 
Wrong: Our offices in india are located in hyderabad, indore, and kochi. The newest office in kochi opened on wednesday, june 7.
Correct: Our offices in India are located in Hyderabad, Indore, and Kochi. The newest office in Kochi opened on Wednesday, June 7.


#4 Ensure there is a punctuation mark (full stop/period, question mark, exclamation mark) at the end of every statement.
Wrong: Today I will go to the store
Correct: Today I will go to the store.

#5 Ensure there is no space before a punctuation mark. 
Wrong: We need to plan the kickoff meeting . Should I invite Jacob , Prema ,and Yash ?
Correct: We need to plan the kickoff meeting. Should I invite Jacob, Prema, and Yash?

Note: There will be a space after the punctuation mark.

#6 Use a question mark at the end of a question. 
Wrong: Can we meet tomorrow.  (incorrect punctuation mark)
Wrong: Can we meet tomorrow.  (lacking punctuation mark)

#7 Use an apostrophe for contractions or to show possession. 
Wrong: Lets go out of station for the weekend.
Correct: Let's go out of station for the weekend.

Note: It may be better to write out contractions to avoid this mistake. 
(Let us go out of station for the weekend.)

Wrong: This was Rithikas house.
Correct: This was Rithika's house.

Wrong: The mans name was Ronald. 
Correct: The man's name was Ronald.



#8 Use the correct article before required words (a/an/the) 
Wrong: I need to write an user story.
Correct: I need to write a user story. (or) I need to write the user story.

Wrong: Sam will join meeting 10 minutes late.
Correct: Sam will join the meeting 10 minutes late.



Author, Jennifer Kumar provides live online and asynchronous email writing courses to non-native English speakers working with US clients. This checklist was created based on the top mistakes made by a majority of the participants in our programs. Refer to this checklist to double check your writing before hitting send. For more on our email writing course, check out the course page or contact us today. Our program is available for individuals and teams.


Authentic Journeys: Bridging Culture on Virtual Teams

We help build effective, culturally competent global teams with focus on the cultures of the USA and India. Jennifer Kumar, Managing Director, an American citizen, has almost 10 years experience living, studying and working (owning a business) in India. Authentic Journeys Consultancy is registered as a Private Limited in India (Kerala) and an LLC in the USA (Salt Lake City, Utah). We provide onsite and live-online instructor-led courses, facilitation and corporate coaching.