August 24, 2014

IM With Clients: Polishing Casual Communication

IM or chat is a popular communication medium among distributed teams. While many of us use chat as an informal communication platform outside of work, there are many who use it at work for short, quick messages. 

What are the benefits of using IM?
  • IM is quick, and cheaper than using the phone for international connections
  • IM is text-based so participants do not need to worry about listening comprehension problems such as accent differences, etc.
  • IM can be used to send a quick hello among team members to check in for the day, or ask about quick status updates
What are the downsides of using IM?
  • Many feel IM is casual, and hence use casual language, make more spelling mistakes, use texting language, and do not talk talk in complete sentences.
  • It can be tricky to know when it's more appropriate to send an email or pick up the phone and talk.
Remember at work, our communications can be cut, pasted and archived. This means we need to always use our most polished language. At work we are not only representing our company, but ourselves. What kind of image and impression do you want to leave behind? 

Standards to Polish Chatting with Clients or Colleagues
To help you to polish your IM etiquette, Intel has made this handy document to use as a reference. 

Jennifer Kumar, a communication strategist helps Indians communicate more clearly with their distributed teams around the world. Contact her for more information.

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